Committees Affairs & Governance Senior Specialist

JOB PURPOSE

BoD & Committees Affairs Senior Specialist

Jobholders at this level are capable of operating with minimal supervision. They work within guidelines and procedures in order to prepare more complex, specialized or ad-hoc reports in their related field. They contribute to the completion of milestones or operational targets within the assigned functional area.

They undertake operational activities including following-up on processing of members’ remuneration and preparing necessary requests and replies.

ROLES AND RESPONSIBILITIES

BoD & Committees Set-Up

• Develop ZATCA’s BoD and Committees’ related charters, policies, processes, templates and meeting protocols to regulate and standardize implementation of practices
• Coordinate with the relevant Committee to define the remuneration of the BoD and Committees’ members
• Follow-up for the completion of all members’ files including appointment letter, membership period, etc. and handle needed renewals

BoD & Committees Affairs

• Follow-up with Accounting general department for timely processing of the BoD and Committees’ members’ remuneration
• Prepare requests and replies to the letters sent on behalf of the BoD and Committees under the supervision of the Chairman of BoD and Committees’ Chairmen
• Collect, assess and evaluate BoD and Committees’ members’ performance and develop reports highlighting issues and recommendations for improvement
• Coordinate program, logistics and protocols for BoD and Committees’ members’ business visits abroad and incoming VIP guests (visas, flights, accommodation, transportation, etc.)
• Prepare meeting minutes covering the main topics of discussion, deliberations, and decisions made
• Follow-up on the implementation of the decisions of the Governing Council and its committees and answer all relevant queries
• Support the Council and its committees in all matters relating to the work of the Commission in general and the Council and its committees in particular
• Advice the Council and its committees on the Council's governance

Organization and Operations

• Follow all relevant policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner
• Help in solving escalated problems and provide needed support for junior team to ensure work is carried out in an efficient manner
• Escalate complex problems to the relevant person to ensure cases/issues are closed properly

JOB QUALIFICATIONS AND REQUIREMENTS

A minimum of 2 years of relevant experience

Bachelor’s degree in Business Administration or equivalent is required