Executive Assistant

Purpose of Job

Jobholders at this level are capable of operating with minimal supervision. They work within guidelines and procedures in order to prepare more complex, specialized or ad-hoc reports in their related field. They contribute to the completion of milestones or operational targets within the assigned functional area.

They undertake operational activities including responding to calls, collecting meetings request, organizing Governor’s meetings, setting up meeting rooms, and preparing meeting stakeholders’ profiles.

Job Resposiblites

• Respond to internal and external calls to the Governor’s Office, record messages and transfer calls as per standards
• Receive, direct and relay fax messages to concerned stakeholders in a timely manner
• Review and assess received all queries in order to come up with suitable responses in Arabic and English in accordance with the Governor’s directions and instructions ensuring timeliness
• List the Governor’s programs, appointments and obligations and accordingly draft a schedule to optimize his time allocation
• Develop a brief description to the Governor on meeting stakeholders’ profiles
• Attend the Governor’s meetings and take minutes of meeting covering all key decisions discussed to communicate them with relevant entities and ensure proper implementation of all discussed areas
• Follow all relevant policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner

Job Details

Communication and Contacs

Education

Bachelor’s degree in Business Administration or equivalent is required

Experience

A minimum of 2 years of relevant experience

Competencies